14th World Congress on Human Reproduction
1. Acceptance of Application
The Organiser accepts your offer to exhibit at, or sponsor part of the Event upon:
A. you completing the online application form; and
B. the Organiser receiving the Fees payable by you under this Agreement.
2. Fees
You must pay the Organiser the Fees upon completing this online application.
3. Entitlements
In consideration of payment of the Fees, the Organiser must provide you with the entitlements set out in the published prospectus or in the accompanying correspondence.
4. Liability and Insurance
Subject to clause 5, you and your servant’s agents and contractors occupy and use the Event space/booth allotted under this Agreement and enter the Venue and act under or pursuant to this Agreement at your own risk.
You hereby indemnify and release the Venue Managers against all actions, suits, costs, claims and demands brought against the Venue Managers by any person, firm or corporation for any damage or loss caused directly or indirectly to or suffered by any person, firm or corporation as a result of your act or default or resulting directly or indirectly from your attendance at the Venue including travel to and from such venues.
Without limiting the foregoing the Venue Managers shall not in any circumstances be liable for any loss damage or injury which may occur to you or a third party, or for any damage your property including damage to exhibits, plant, equipment, fixtures, fittings or other property whatsoever or for any loss of profits which they may suffer howsoever caused.
You must maintain adequate insurance to cover the cost of any loss you suffer in relation to your equipment, exhibits or display material or other property used in connection with your attendance at the Event.
5. Implied Warranties
In the event any statute implies any term condition or warranty into this Agreement which cannot be lawfully excluded, such terms will apply to this Agreement, save that the liability of the Organiser for breach of any such implied term will be limited, at the option of the Organiser, to any one or more of the following:
• the replacement of goods or re-supply of services to which the breach relates or the supply of equivalent goods or services;
• the repair of such goods;
• the payment of the cost of replacing the goods or of acquiring equivalent goods or equivalent services; or
• the payment of the cost of having the goods repaired.
6. Consequential Damage
The Venue Managers will not be liable for any indirect or consequential loss suffered in connection with this Agreement
7. Security
You must comply with all instructions relating to the security of the Venue issued by the Venue Managers.
The Venue Managers take no responsibility for any damage to or for the loss or destruction of an exhibit from fire or theft or accidents or injury resulting from such causes. If the Organiser provides you with written approval, you may engage your own security staff at your own cost.
8. Additional Conditions and Regulations
You must observe the conditions, rules, regulations and procedures of the Venue Managers in relation to the Event and the Venue, which are available for inspection on request.
9. Variations
The Organiser, in its complete discretion, may vary the booth/floor plan or stand space allocation and you must accept such re-allocation without any claim for a reduction in charges or otherwise.
10. Unavoidable Occurrences
If the Event is cancelled or delayed through no fault of the Venue Managers including but not limited to fire, flood, labour disputes, natural disasters, acts of God, civil disorders, riots, insurrections, work stoppages, slow downs or disputes, or other similar events, you will not be entitled to any refund or to claim for any loss or damage.
11. Assignments and Subletting
You must not assign, sublet or share the whole or any part of the space booth allotted without the knowledge and consent of the Organiser.
12. Hours
The Organiser shall determine the hours during which the Event shall be conducted and the times you will be able to access the Venue.
13. Cancellation Policy
If you cancel a sponsorship or exhibition booths/s, unless that particular area sponsorship or exhibition space is resold, the Organiser reserves the right to retain monies received. If the space or sponsorship item is resold a penalty payment of up to 50% will apply. If the balance of payment is not received by the due date, the allocated Sponsorship or Exhibition booth/s will be cancelled.
14. Definitions
Agreement means these terms and conditions together with the Schedule and any application form.
Equipment Supplier means Moreton Hire.
Event means 14th World Congress on Human Reproduction.
Fees means the fee payable by you to the Organiser as set out in the published prospectus or in subsequent correspondence.
Organiser means WALDRONSMITH Management (ABN 59 115 015 953) of 119 Buckhurst Street, South Melbourne, VIC 3205 Australia.
Organising Committee means 14th World Congress on Human Reproduction.
Sponsor means the person and/or company completing the application to sponsor or exhibit.
You means person and/or company completing the application to sponsor or exhibit and includes your agents, and contractors.
Venue means the premises of the Venue Owner at which the Event is being held.
Venue Managers means each of the Organiser, Sponsors, Equipment Suppliers, Organising Committee and Venue Owner
Venue Owner means Melbourne Convention and Exhibition Centre.
We gather and record personal information necessary for your attendance at the congress. Personal information will be gathered, stored and used in accordance with the National Privacy Principles set out in the Privacy Act 1988 (Cth).
A delegate list with name, organisation, suburb and state will be supplied to all Congress attendees including exhibitors on the move in day. Please indicate on the application form if you do not want to have your details included on the delegate list.